OSC Trip Agreement

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1. The Onondaga Ski Club, a non-profit membership corporation, with the approval of the Board of Directors, shall make arrangements and enter into agreements that it deems necessary for each trip.
2. A participant, with confirmation by the trip leader, reserves a space on a trip by submitting a signed trip agreement and paying the required deposit. Reservations are accepted on a first come, first served basis until the trip is filled, after which a waiting list is maintained by the trip leader.
3. Full payment is required four (4) weeks in advance of trip departure*. Participants delinquent in their payments may be dropped from the trip with monies already paid subject to the refund policy.
4. The club reserves the right, subject to approval of its Board of Directors, to change the trip price up until four (4) weeks* prior to trip departure. Price adjustments apply to all trip participants.
5. The club reserves the right to cancel any trip at any time. If cancelled, all monies paid by participants will be fully refunded.
6. Cancellations by trip participants are subject to the refund policy.
7. The Board of Directors will review and decide on any surplus funds existing at the conclusion of the trip.
8. Participants are completely and individually responsible for their own actions on the trip and bear the burden of liabilities incurred there from.
9. By signing below, I recognize that any athletic or outdoor activity involves a degree of risk, and I willingly and knowing accept such risks associated with Onondaga Ski Club trips, and therefore I, my family, and/or heirs, agree to release from liability forever the Onondaga Ski Club, it's officers, directors, members, associates or agents, for any personal injuries or my death as a result of my taking part in/on any trip that the club offers.
10. After trip arrangements have been finalized, participants may be required to sign a "Special Conditions" supplement to the trip agreement, which reflects conditions specifically relating to that trip.
11. In the event of a trip participant cancellation a person on the waiting list has priority over any other replacement.
12. It is understood that the club is not responsible for any change in trip plans due to weather or unforeseen problems by the supplier of services.
13. Any participant under the age of majority must be accompanied and supervised by a parent or guardian who shall be fully responsible for the actions of said participant.
14. Any participant not of legal age in the State of New York shall not consume alcoholic beverages on the trip.
15. This policy applies to any trip where the participants are required to sign a trip agreement.

Refund Policy

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1. Cancellations may be made at any time prior to trip departure by notifying the trip leader in writing.
2. As nonrefundable trip payments come due and are paid to suppliers of services, the prorated portion of those payments becomes nonrefundable*.
3. If a trip is not sold out, the deposit is not refundable and not transferable, as subject to conditions in paragraph #2 of the refund policy.
4. If a trip is sold out and if places on the trip are transferable and a replacement is made, then all monies paid by canceling participant are fully refundable.
5. If a trip is sold out, but positions on the trip are not transferable ( as required by a third party such as a travel agency or airline), the participant is responsible for the prorated cancellation expenses incurred by the club. All other monies paid by the participant are refundable.
6. If a participant cancels and if no replacement can be found or the trip is not sold out, the participant is responsible for the prorated expenses incurred by the club. All other monies paid by the participant will be refunded.
7. Any refunds due to participants will be declared within thirty (30) days and paid within sixty (60) days of the trip's completion.
8. This refund policy applies to all trips without exception. It applies to other club activities at the discretion of the activity leader or the Board of Directors.