ONONDAGA SKI CLUB

Lodge Committee Meeting Minutes

March 17, 2009 7:00pm

ATTENDING: Co-Chairs: Ken Robbins and Al Smith; Bill Beaudin, Dave Clark, Diane Clark, Debora Kimberly, John Tuttle

EXCUSED: Dianne Emmick, Cindy Clarke-Smith, Mary Marrone, and Lenny Marrone,

Lou Wassel

WORK WEEKEND

PROJECTS: Preliminary list of over 20 lodge projects was distributed and discussed.

INSULATION: Infared scans show improvements of areas reinsulated. Insulation deficiencies will be addressed at work weekend.

REPAIR: Plumber repaired leaking pipes in back storage area, kitchen and back bathroom in February– repairs to wall in back storage area, kitchen and wherever necessary will be completed.

15 people to attend work weekend (last week in April) - April 24, 25 & 26

1. Bill Goodwin (guest)

2. Don Goulet (guest)

3. Jack Lancette (guest)

4. Henry Wakefield (guest)

5. Lee Wheeler (guest)

6. Bill Beaudin

7. Dave Clark

8. Diane Clark

9. Debora Kimberly

10. Lenny Marrone

11. Mary Marrone

12. Ken Robbins

13. Al Smith

14. Cindy Clarke-Smith

15. John Tuttle

MEALS: Plans were discussed.

LODGE SUPPLIES: Determine quantity of paper products, cleaning supplies, etc. to purchase for lodge.

BUDGET: Reviewed lodge expenses for 2008-2009 fiscal. Ken will discuss the budget plans with John Sonne, Treasurer.

FUTURE PROJECTS

ROOF: to be painted this summer

RAILING: replace lattice with railing.

FUTURE ADDITIONS

LODGE RESERVATIONS: ONLINE BOOKING WITH PAYPAL to website?

POINTS DISCUSSED

§ Convenience: This should limit book keeping commitment for the reservationists

§ Data collection on lodge usage. (eg: Out of county residents, etc.)

Issues:

§ Actual lodge attendance; online room availability

§ Reservation access without membership identification number

§ Secure site; cost

§ Door combination

§ Lodge rules and confirmation notice

§ Will coordinate with Marketing Committee; data collection; disbursement of code, confirmation and online room availability issues; actual lodge attendance

WI-FI at the lodge

§ Research regarding need, availability and cost

§ Why? Marketing to attract attendees.

SUMMER WEEKLY RENTAL RATES:

DATES: May 1 to October 31 excluding:

§ Holidays such the fourth of July weekend

§ October excludes Columbus weekend and work weekend dates.

RATES: The set rate for family rental in summer for exclusive use (entire lodge)

• Membership is required.
• $800 per week plus membership for new members.
• $500 for half week (3 nights) plus membership for new members.

MARKETING

Board suggested adding a formal calendar of events to the new website calendar.

IDEAS:

§ Suggested monthly events throughout the year with trip leaders

§ Coordinate with the marketing committee on events such as hiking, kayaking, cross country skiing, downhill skiing, hiking, golf, gardening, and other ideas.

§ A committee member or volunteer will be needed to coordinate the calendar for the lodge.

§ All members will have input.

Meeting Adjourned at 8:45pm

Respectfully submitted: Deb Kimberly

Reviewed/Approved: Ken Robbins