LONG RANGE PLANNING COMMITTEE

Meeting No. 4:

Location: Scott Severance’s Office.

Meeting Date: Sep 21, 04

Meeting duration: 7 to 9PM

Next Meeting: Nov 16 @ Scott Severance’s Office.

Committee membership attendance:

In attendance: Mary Clay, Karen Whedon, Sallie Dannan Judy Swanson, Scott Severance, Arley Morey, Marvin Patnode,

Excused: Bill Beaudin

Absent: Tom Button, Kurt Londhair, Leo Naylor, Dick Butler

Minutes:

A- CNY Edge Discussion:

a. Scott indicated that their leadership would love to come to the Lodge in the fall. This group is looking for affordable housing in VT.

b. It was suggested that we make the CNY Edge leadership free members.

c. Scott is the point man on this issue.

B- Electronic Boomer Discussion:

a. Marv to get feedback from Membership after December to see how many would be willing to migrate from a paper to electronic Boomer.

b. Boomer printing costs about $11/member to publish.

c. May want to keep the setup fee and print our own.

d. We will have to work out how Karen gets the .pdf file from the publisher to Arley for inclusion in the OSC website.

e. FINAL DECISION: PLAN FOR ELECTRONIC BOOMER LATER IN THE YEAR – THIS INCLUDES THE POSSIBILITY OF DUES INCREASE FOR PAPER BOOMER.

C- Membership Dues Discussion:

a. Suggest we raise New or Renewals to $25/member (no difference)

i. Judy: Agrees - $25 won’t break us. Raise dues with other changes (See E below).

ii. Scott would like to see different dues for different activities. Use of Lodge is too cheap. Also involve families in the dues structure.
THE MULTIPLE DUES RATE STRUCTURE IS TO BE REVISITED LATER IN THE YEAR – TO BE POSSIBLY IMPLEMENTED THE YEAR AFTER.

iii. Karen: Leave dues at $20 & increase cost to member for paper Boomer.

iv. Finance committee to investigate these issues.

b. Suggest charging $1 or $2 for attendance at the general meeting to offset costs.

c. See what the other clubs are offering in terms of dues and meeting costs. (Tri-cities, Elks, Endicott, Ski Hawks, GE)

D- Lodge Discussion:

a. 75% of members do not use Lodge – Marv to check this out with Jack Lancette’s membership reporting program.

b. Sell Lodge & buy one closer.

c. Sell Lodge & buy a condo in Fla.

E- Increased Social Participation at Club Events (Payoff for dues increase & and keep membership active):

a. OSC Racers Meeting Discussion:

i. Use endowment money for separate meeting time – provide party after each race and party at end of season.

ii. Tog has a Wed night Beer Race. Costs $50/person (based on 7-man race team - $350/team). Beer is provided after each race and a party at the end.

b. General Skiers:

i. Pay for a couple of free pitchers of beer for general members. Use OSC budget and set up a couple of dates with Lab at 2:30 PM. Meet at the Puffin Bird.

c. Friday Night Social – have social each Fri night.

d. Have social at Lab after Wed skiing. Also at Tog & Song.

e. Mary Clay looking at a X-C event with social after.

f.

F- NEXT MEETING:

a. Nov 16 @ Scott’s Office at 7PM

b. Discuss more specific Social things to do to keep membership satisfied.