Onondaga Ski Club

Board Meeting Minutes

September 1, 2009

 

 

Present:  Christa Foster, Scott Foster, Jack Lancette, Marian LaPierre, Leo Naylor, Marvin Patnode, Neville Sachs, Scott Severance, Allan Smith, Art Toll, John Tuttle, Bob Wiley, Marilyn Woyciesjes, Mary Ann Zeppetello

 

Excused: Mark Bidwell, Tom Button, Mary Clay, Dave Devendorf

 

The September OSC board meeting was called to order at 7:07 pm by President Marv Patnode after determining that the required quorum was present.

 

Boy Scouts representatives Lenny Scarano and Nathan ??? had contacted Marv asking to make a presentation to the board and they were asked to speak at the beginning of the meeting. The organization has a coed program called Venturing, for youth aged 14 to 21. It was suggested that OSC consider being a charter organization for the club’s junior members. Annual cost to the charter organization is $20, membership per person is $15 plus $1 for insurance. This program could be a focal point for the youth in our organization; a minimum of five youth and five adult members/advisors is required. Marv asked if there are objections from the board to him contacting Jeff Jacobs to get involved in this program. No objections.

 

Secretary’s Report: The August minutes were e-mailed to board members and posted on the OSC website. Scott F. made a motion to accept the minutes, John seconded. Motion passed.

 

Communications: Distributed.

 

Committee Reports

 

Membership

Bob Wiley reported that current active membership is 639, up from 635 in August. North Country Ski Club sent check for $400 for 20 members (not included in above number).

 

Finance

John reported that the Vanguard is at $38,310, up from $37,352 beginning of August. Citizen bank account is at $8,177, money market account at $21,286. John asked that a new form with his address (can be found on the web site) is used for reimbursement requests and deposits, etc.

 

Lodge

Al had no lodge news to report. October 17-18 has been scheduled as lodge work weekend; it will be opened up to club members. Per John, August’s bed occupancy was 68, which included a 3-day weekend for $500. The Buttons are chairing the biking weekend end of September, and Maryann Janson the annual Columbus Day hiking weekend.

 

Art had asked Jack to look into the Syracuse biking club using the lodge. He suggested that various local groups would be contacted to “buy” a week at the lodge. Do we want to consider renting to groups we’re not familiar with? There would be a Vermont sales tax issue to be considered. A sprinkler system would also have to be installed if non-members would use the lodge.

 

Marketing

No marketing committee representatives present.

 

Trips

Leo reported on his progress for the March 2010 Mt. Tremblant trip. He is still looking for a XC skier to help him organize that portion of the trip. He also plans to organize a couple of day trips.

Christa reported the Crested Butte trip in February is full with 30 people and has 8 people on the waiting list.

Marilyn is already getting sign-ups for the Garnet Hill weekend in January.

John Whelan’s Covewood weekend September 11-13 has 29 people going.

 

Unfinished Business

To finalize the 2009-2010 budget, committee input is still needed.

 

New Business

No decision has been made on the club’s insurance policies. One suggestion was to form an LLC (limited liability corporation). Some questions to be explored are: can our organization be formed as an LLC; can one policy cover all our issues? It’s an ongoing issue, close to a solution, and will be wrapped up soon.

 

Marilyn plans to organize a coat drive at an upcoming general meeting. More details should be available for the October newsletter. The ARISE ski program is looking for volunteers to work with skiers with disabilities.

 

Neville asked about speakers for our general meetings. Some suggested topics are groomers, conditioning exercises, etc., and Marv asked that these topics be e-mailed to John Sonne who is working on speakers for the meetings.

 

Scott F. moved to adjourn the meeting, seconded by Neville. Adjourned at 8:30 pm. The October 6th board meeting will be held at Art Toll’s house at 8701 E Patrol Rd, Radisson.

 

Respectfully submitted,

 

Christa Foster

Recording Secretary