Onondaga Ski Club
Board Meeting Minutes
August 11, 2009
Present: Tom Button, Mary Clay, Christa Foster, Scott Foster, Marian LaPierre, Leo Naylor, Neville Sachs, Allan Smith, Art Toll, John Tuttle, Bob Wiley, Marilyn Woyciesjes, Mary Ann Zeppetello
Excused: Mark Bidwell, Dave Devendorf, Jack Lancette, Marv Patnode, Scott Severance
Guest: Ken Robbins
Second VP Scott Foster conducted the meeting since Marv was unable to attend. With the required quorum of board members present, Scott called the meeting to order at 7:07 pm, held at Marian LaPierre’s house.
Secretary’s Report: The July minutes were e-mailed to board members and posted on the OSC web site. Al made a motion to accept the minutes, Neville seconded. Motion passed.
Communications: A letter from Christopher Thrane was read in which he expressed the family’s appreciation that some OSC members attended his uncle Fred Thrane’s memorial service. Fred was one of the club’s founding members and very involved in its early development.
Committee Reports
Membership
Bob Wiley reported that the current active membership is 635, up from 624 in July.
Finance
Treasurer John was finally able to convert the financial records he took over from John Sonne. Now he has three months of records to input. Vanguard is at $37,352, up from $34,468 end of June. Citizen bank account is at $6, 081, money market account at $21,281.
Lodge
John’s monthly lodge usage report shows total bed occupancy in July was 29 (94% of last year’s July occupancy). Ken plans to go to the lodge this week with a friend to evaluate the roof painting job. He’ll also look at the locks of two doors (front by the sign and back by the deck) that were reported earlier not latching.
Art Toll handed out a document titled The Lodge – Its Future, which contains information on usage and income of the lodge. An interesting fact is that the lodge is used much more by members outside the CNY area than by those from the greater Syracuse area. One option Art suggested to balance the income/expense ratio was raising the rent. Various other options were discussed, such as renting to other clubs, higher weekend or peak season rates, limited membership, etc.
Marketing
Tom did not have anything to report. Bike weekend will be offered again, probably the last weekend in September. The annual Columbus Day hiking weekend will be held October 9-12.
Trips
Mt. Tremblant: Leo reported on his plans for the trip. Dates are March 12-15, 2010. He is looking for a co-chair who can coordinate the XC skiing section of this bus trip and Marilyn agreed to either co-chair the trip or, before the first general meeting in September, find another XC skier to assist Leo.
Lake Placid: Leo offered the possibility of a car-pool trip to Lake Placid, staying at the Swiss Acres Inn, skiing one day at Whiteface and another at Gore. This could be done in cooperation with another group/club.
Crested Butte: John motioned to approve this Western trip, Neville seconded, approved.
Garnet Hill: Marilyn will coordinate for Martin Luther King weekend, January 15-18, 2010. XC and downhill (Gore). Price to be determined. Included are three nights lodging, dinner Saturday night, and breakfast each day. John motioned to approve, Al seconded. Motion passed.
Unfinished Business
As a follow-up to last month’s discussion about insurance, Neville reported that he had discussed the club’s dilemma with his own agent who strongly recommended that we buy an Owners and Directors policy to protect members of the board and others who are in charge of special events. He said the cost would be about $700.
New Business
No new business was brought up.
Tom moved to adjourn the meeting, seconded by Mary. Adjourned at 8:22 pm. The September meeting will be September 1 at Marian LaPierre’s house at 35 Ely Drive in Fayetteville.
Respectfully submitted,
Christa Foster
Recording Secretary