Onondaga Ski Club

Board Meeting Minutes

July 7, 2009

Present: Mary Clay, Christa Foster, Scott Foster, Jack Lancette, Marian LaPierre, Leo Naylor, Marv Patnode, Neville Sachs, Scott Severance, Allan Smith, Art Toll, John Tuttle, Bob Wiley, Marilyn Woyciesjes, Mary Ann Zeppetello

Excused: Mark Bidwell, Tom Button, Dave Devendorf

President Marv Patnode noted that we have the required quorum and called the meeting to order at 7:07 pm at the DeWitt Library.

Secretary’s Report: The June minutes were e-mailed to board members and posted on the OSC web site. Scott F made a motion to accept the minutes, Scott S seconded. Motion passed.

Communications: Communications were distributed.

Committee Reports

Membership

Bob Wiley reported that the current active membership is 625, 84 of those are out of state and 16 junior members.

Finance

John will e-mail financial reports once he has the program up and running. The 990 sales tax report forms were submitted.

Lodge

John’s monthly lodge usage report shows total bed occupancy in June at 11 (48% of last year’s June occupancy). Al reported that the oil price for the season was locked in at $2.56/gallon for 2,100 gallons, compared to last year’s $4.55/gallon.

Neville asked about progress on a computerized surveillance system that was brought up at an earlier meeting. No decision has been made. The substantial cost of such a system has to be considered. This assignment could be tied in with the newly formed task force to study the lodge.

Art reported on progress of the special task force. His findings regarding who’s using the lodge were that members living outside the Syracuse area use the lodge a lot more regularly than those within the Syracuse area.

Marketing

No report.

Trips

Leo presented a proposal for a bus trip to Mt. Tremblant for downhill and XC skiers on March 12-15, 2010. Cost of $425 will include three nights lodging, continental breakfast, 2-day lift ticket, and round-trip bus transportation. The trip was approved.

Christa reported on the planning stages of a Western trip to Crested Butte, Colorado, on February 20 to 27. She was going to check into alternate lodging since reviews on the proposed lodging at the Chateaux weren’t favorable. A quick decision on this is of importance. John Tuttle offered to co-chair this trip.

Unfinished Business

We’re still running on an open budget.

New Business

Marv is still looking into finding an appropriate insurance policy for our club. Companies he’s contacted so far don’t offer the coverage we need. Regarding our policy for the lodge in Vermont, he reported that the underwriting department of our current company is still looking at our policy. Marv will continue to look for a policy that would fill our needs, possibly a directors’ policy which would most likely require for the club to become incorporated.

Since one of our members was contacted by an Adirondack business with discount offers for club members, there was discussion on how do to communicate such offers to members. Scott S. suggested listing them under the Hot Deals button on our website with an e-mail to members.

There being no further business to discuss, Jack moved to adjourn, seconded by Al. The meeting was adjourned at 8:20 pm. Scott F. proposed to move the August meeting to the 11^th since a number of board members aren’t available August 4^th. The date change was approved and the meeting will be hosted by Marian LaPierre at 35 Ely Drive in Fayetteville.

Respectfully submitted,

Christa Foster

Recording Secretary