Onondaga Ski Club

Board Meeting Minutes

July 13, 2006

Vice president Terry Avery called the meeting to order at 7:05 p.m.

Present: Terry Avery, Mark Bidwell, Dick Butler, Christa Foster, Scott Foster, Jack Lancette, Kay Kotwas, Leo Naylor, Marvin Patnode, John Sonne, John Whelan,

Excused: Doug Ahlsen, Tom Button, Jan Carr, Mary Clay, Jane McCarthy, Karen Whedon

Secretary’s Report: The June 2006 meeting minutes were accepted without changes, as previously presented.

Treasurer’s Report: John Sonne presented the treasurer’s report. Our Vanguard investments stand at $40,357. We have a good cash flow situation. Jack motioned to accept, Scott seconded. Motion passed.

Committee Reports

-- Communication: The e-mail list maintained by Jan is working very well for short-term notices and reminders of upcoming events.

-- Newsletter: Marv reported that the Schuss Boomer runs now at a plus $50 advantage. It is no longer a negative item on our budget. Budgeted expenses for 2006-2007 are approximately $2,200; income from advertisement and paper copies (abt. 10% of our membership), etc., is expected to be $2,250.

-- Long Range Planning: The sub-committee will start up again in October.

-- Membership: Jack signed up nine new members in June. Total active membership is at 551, including past presidents, junior and regular members.

-- Lodge: Inspection of safety updates must have gone well since Dick hasn’t been contacted by the inspectors. The kayak weekend was a washout, very cold and rainy. Only four out of nine who had signed up attended.

-- Trips: Leo established the price for the 2007 Mt. Tremblant: $385. Lodging will be at the Country Inn and Suites.

He is still working on Six Flags Lodge weekend near Lake George, approx. cost of $130 for the weekend. It will be scheduled sometime in early winter and is planned as a family weekend to include children.

The Stowe trip in February 2007 is all set.

The Elk Mountain (northern Penna.) day ski trips are still in the planning stages, possibly one bus trip each month (January, February, and March 2007). www.elkskier.com

Per John Whelan, the Covewood weekend trip in September is almost filled. A few kayak day trips are in the planning stages. Monday night kayakers meet at 6:00 p.m. at Onondaga Lake Park near the SU rowing place.

-- Biking: The schedule is in the Boomer or on the Internet.

-- Golfing: Captain & Crew July 18, Norm Pyzynski is coordinator. Golfing weekend at the lodge July 28-30, Marv is coordinator.

Old Business: Leo reported that a check for $870 from the cancelled Aspen 2006 trip has finally been received.

August board meeting date is Tuesday, August 15.

New Business:

· John S. urged that trip coordinators use the existing trip expense report form.

· The proposed budget for 2007 was presented. After discussing some of the items, a motion was made by Mark and seconded by John W. that the budget be accepted as presented. Motion passed. John S. and Marv were thanked for the many hours they put into the preparation of the budget.

· John S. suggested that a sub-committee be formed to look into obtaining professional recommendations for the club’s accounting practices.

· To cut expenses, the suggestion was made that the board consider disposing of the post office box since there is a delay in receiving applications, invoices, etc.

· The lodge insurance premium has gone up significantly. Scott suggested increasing the deductible from $250 to $1,000 to get the premium reduced. A lengthy discussion ensued on the lodge financial performance and how it can operate so as not to draw down the club’s reserves.

· Terry suggested changing the fee structure for the lodge. He proposed that on a trial basis room rates during slack times should be set at $20, dorm rates at $10 per night through 2007 to encourage usage of the lodge and that the membership be encouraged via the website, Jan Carr’s e-mail, and a flyer through U.S. mail once or twice to all our membership. Jack seconded the Terry’s motion. John moved to table the motion with the chair’s prerogative to appoint a committee to look at Terry’s motion. Marv seconded John’s motion and it was accepted by the board.

The meeting was adjourned at 8:45 p.m.

Respectfully submitted,

Christa Foster

Recording Secretary