Onondaga Ski Club

Board Meeting Minutes

April 7, 2009

Present: Mark Bidwell, Tom Button, Mary Clay, Dave Devendorf, Christa Foster, Scott Foster, Kay Kotwas, Jack Lancette, Marian LaPierre, Leo Naylor, Marv Patnode, Allan Smith, John Sonne, Bob Wiley, John Tuttle, Marilyn Woyciesjes

Excused: Neville Sachs

Guests: Ken Robbins

President Marv Patnode noted that we have the required quorum and called the meeting to order at 7:07 pm at 4175 Chariot Lane, Liverpool. He thanked all outgoing board members and officers for their dedicated service over the years.

Secretary’s Report: The March minutes were e-mailed to board members and posted on the OSC Web site with minor corrections to the list of those present and excused. Scott made a motion to accept the minutes, Dave seconded. Motion passed.

Communications: No report.

Committee Reports

Finance

John S. reported that a small positive cash flow has been generated and that the fiscal year will be ended in a moderately strong position financially since no large expenses are expected in April. He expects some excess of expenses over income for May through July 2009.

Membership

Current total active membership is 614, up 6 from last month. Paper boomers mailed to 51 members and 20 to commercial establishments.

Lodge

John T’s lodge usage report indicates that bed occupancy in March was 155 (down from 237 in March 2008). Total bed occupancy to date is 819, up 8.7% over last year.

Ken spoke of changes made to the lodge portion of the web site. Redundant information was eliminated to simplify use. About 15 people are scheduled to participate in the work weekend April 25-26, 5 of them are volunteers not on the committee.

Marketing

Dave reported that the lodge committee has set a rate for summer usage. He pointed out that our system doesn’t make it easy to rent the lodge for off-season family gatherings and suggested to establish a class of membership for lodge usage during off-season. Pros and cons were discussed, especially ease of transaction for people who are otherwise not interested in becoming members. Mark made the motion that the lodge and marketing committees come up with a couple of proposals for off-season lodge usage that can be evaluated and voted on by the board. John S. seconded.

Trips

Two possible trips were mentioned for next winter: Sandi and Velda are planning a western trip and Leo will offer a bus trip to Mt. Tremblant, this time for downhill and XC skiers, around the end of February/beginning of March.

John T. made the motion that the club reimburse expenses for attending a trip seminar in New Jersey offered early in May and that those trip expenses will be allocated to the trip that will be run. Motion seconded by Dave. Approved.

Unfinished Business

Marian reported that nominees have been advised to make a short presentation at the election meeting and that John Sonne has withdrawn his name as a nominee to the board. Joann Butler will speak in behalf of Art Toll who is unable to attend the meeting. Election officials will be approved prior to meeting. Members will be checked in by Butlers and Kotwases.

It was decided that the May and June board meetings will again be held at Patnodes, July and August possibly at the Shoppingtown library. Marian will make those reservations.

Discussion on the Vision Statement was tabled to the May meeting. Marv’s suggestion to meet separately for 3 to 4 hours to hammer out the vision statement, possibly with a facilitator, met with board members’ approval.

New Business

No new business was brought up.

There being no further business to discuss, John moved to adjourn, seconded by Mary. The meeting was adjourned at 8:50 pm.

Respectfully submitted,

Christa Foster

Recording Secretary