Onondaga Ski Club

Board Meeting Minutes

December 1, 2009

 

 

Present:  Mark Bidwell, Tom Button, Mary Clay, Dave Devendorf, Christa Foster, Scott Foster, Garre Krayenhof, Jack Lancette, Marian LaPierre, Leo Naylor, Scott Severance, Art Toll, John Tuttle, Bob Wiley, Mary Ann Zeppetello

 

Excused: Neville Sachs, Marilyn Woyciesjes

 

Guest: Ken Robbins

 

Absent: Marv Patnode, Allan Smith

 

The December OSC board meeting, held at DeWitt Library, was called to order at 7:15 pm by 1st VP Jack Lancette after determining that the required quorum was present.

 

Secretary’s Report: The November minutes were e-mailed to board members and posted on the OSC website. Scott made a motion to accept the minutes, Marian seconded. Motion passed.

 

Communications: Distributed.

 

Committee Reports

 

Membership

Bob reported that current active membership is 724, up from 698 in November. So far, 405 members have renewed for 2010. Dues invoices will be sent this week to those not yet renewed. Membership records will be purged later this month.

 

Finance

John’s treasurer’s report included three financial reports and he explained what they represent. The treasurer’s report was received and filed. John pointed out that correspondence for the Vanguard account is going to Mike McCabe and e-mail notices to John. Since Mike is not a member of the finance committee, recommendation was made that a subcommittee should be created to include Mike.

 

Lodge

The November lodge occupancy report shows that bed occupancy was only 4 in November. Ken reported that the lodge committee decided that anyone coordinating an event at the lodge will qualify for free lodging for the length of the event if more than 11 persons attend. This offer will be in effect year-round rather than just during the non-ski season.

 

Lodge Subcommittee: A meeting was held in late November and Art reported that the discussion centered mainly on how to recruit special lodge event coordinators. He will contact members of the North Country Ski Club who recently joined OSC to encourage them to plan a lodge event.

 

 

Marketing

No new report. Tom offered to write an article for the Schussboomer about the reduced lift ticket perk that includes a list of participating areas in New York and Vermont. The list will also be posted on the web.

 

Trips

Leo has close to 30 people signed up for the Mt. Tremblant trip. He has to place the room order by December 10. Garnet Hill is full and has a waiting list. Crested Butte is full with a waiting list. Scott is planning a one-day bus trip to Gore Mountain for Friday, January 15. Trans-portation details still need to be finalized. Cost for the trip without lift tickets approx. $45.

 

Social

Night on the Town, December 13, 6pm, Genesee Grande Hotel

Happy Hour, December 29, 5pm, Scotch and Sirloin

 

Unfinished Business:

Approving finance strategy: Since Marv was absent, Tom moved to table approval, Garre seconded. Motion passed.

Status of club liability insurance: Marv plans to have meetings with attorney, issue is not completed.

$500 check writing limit: The board discussed the current by-laws as they relate to the number of signatures required and the current dollar limit. Garre suggested deferring the issue until Marv meets with lawyers regarding the insurance issue and can then ask for legal advice on this issue as well.

 

New Business

Creating Nominating Committee: Marian LaPierre agreed co-chair this committee again and will contact Joann Butler and Kay Kotwas. Scott Severance, Garre Krayenhof, and Mary Ann Zeppetello also volunteered to work on the committee.

Bequest to Club: As a follow up to Mark’s recommendation to encourage members to make a bequest to the club, he had composed a short paragraph titled “Have you considered planned giving?” Tom made a motion to publish it regularly in the Schussboomer and on the web. Dave seconded. Motion was approved.

Club Night: Neville proposed to have a club night at each of the three local mountains throughout the winter that included reduced lift tickets. Marv had recommended that he go ahead with the planning; board members were in favor.

 

There being no further business to discuss, Tom moved to adjourn the meeting, seconded by Mark. Meeting adjourned at 8:35 pm. The January 5 board meeting will again be held at the DeWitt Library.

 

Respectfully submitted,

 

Christa Foster

Recording Secretary