Onondaga Ski Club

Board Meeting Minutes

October 6, 2009

Present: Tom Button, Mary Clay, Dave Devendorf , Christa Foster, Scott Foster, Jack Lancette, Leo Naylor, Marvin Patnode, Neville Sachs, Scott Severance, Allan Smith, Art Toll, John Tuttle, Mary Ann Zeppetello

Excused: Marian LaPierre, Bob Wiley, Marilyn Woyciesjes

Absent: Mark Bidwell

Guests: Garre Krayenhof, Ken Robbins

The October OSC board meeting, held at Art Toll’s house, was called to order at 7:10 pm by President Marv Patnode after determining that the required quorum was present.

Secretary’s Report: The September minutes were e-mailed to board members and posted on the OSC website. Jack made a motion to accept the minutes, Scott F seconded. Motion passed.

Communications: Distributed.

Marv asked that two agenda items be moved to the beginning of the meeting. Garre Krayenhof, a long-time former board member and also OSC’s parliamentarian, was asked to fill an open board position. Marv moved that we as a board approve Garre to fill this open position, seconded by Mary Ann. Approved. Marv also mentioned that John Sonne requested travel expense reimbursement of up to $75 for a speaker for the November meeting. He made a motion to approve this expense, Jack seconded. Motion carried.

Committee Reports

Membership

Jack reported for Bob Wiley that current active membership is 680, up from 639 in September. Last year we had 621 at the same time. Out of state 2009 membership is 91.

Finance

John reported on the club’s investment and checking account activities. Income tax has been filed and we are up to date on sales tax filing. Quickbooks is now set up so financial reports can now be generated.

Lodge

Ken reported that the lodge work weekend was rescheduled to October 24-25; and invitation for some club members with the required talents for the scheduled jobs will be made once more at the general meeting October 13th. The bike weekend, led by Tom and Susan Button, was very successful; all private rooms were filled, with some people in the dorms. Very good weekend with good bike rides. The Columbus Day hiking weekend is almost filled.

Marketing

Marv, Ken, and John Sonne were invited to attend the Triple Cities Ski Club meeting this month to make a presentation about the lodge. A number of their members have joined our club to be able to use the lodge.

Trips

Leo mentioned that much interest has been generated for the Mt. Tremblant trip. He also reported on a NJSC trip to Jay Peak, Feb 7-12, that included a 5-day stay, meals, and lift tickets and a season pass for the rest of the season. It was suggested that we make club members aware of such opportunities by posting them on the web site.

Unfinished Business

Art handed out the committee’s final report on the Future of the Lodge. To determine if the lodge was solvent, he asked if membership dues of people outside the greater Syracuse area, who join for the purpose of using the lodge, should be credited to the lodge. Discussion followed.

John made a motion to accept the recommendations of the committee, which are as follows: Appoint a sub-committee for the purpose of finding leaders for lodge activities during the nine non-skiing months. The goal will be to raise the occupancy from the current 800 to 1200 nights a year by 100 each year to 1200 by April of 2012. If successful, this should increase lodge usage to 1200 and should cover expenses at the current rental rates. Meanwhile, the board decided that Vanguard funds should be used to cover any annual lodge deficit. After a lengthy discussion, Tom made the motion to close discussion on John’s motion. Neville seconded. Motion carried. The attendees then voted to accept John’s initial motion. It was decided to revisit the progress of the recommendations in two years.

New Business

Garre made a motion to amend the by-laws to eliminate initiation fees. Seconded by Scott S. Discussion followed. John suggested forming a committee to review by-law changes, seconded by Tom. Motion carried. Garre’s motion was tabled and it was decided that the finance committee will be in charge of deciding on the tabled motion.

Tom moved to adjourn the meeting, seconded by Scott F. Adjourned at 8:50 pm. The November 4th board meeting will be held at the DeWitt Library in Shoppingtown.

Respectfully submitted,

Christa Foster

Recording Secretary