Onondaga Ski Club

Board Meeting Minutes

January 6, 2009

Present: Tom Button, Mary Clay, Dave Devendorf, Bob Dewey, Christa Foster, Scott Foster, Kay Kotwas, Jack Lancette, Marian LaPierre, Leo Naylor, Marvin Patnode, Neville Sachs, Allan Smith, John Sonne, John Tuttle, Bob Wiley, Marilyn Woyciesjes

Excused: Mark Bidwell, Lloyd Howse

President Marv Patnode called the meeting to order at 7:15 pm.

Secretary’s Report: The December minutes were e-mailed to board members and posted on the OSC Web site. Jack made a motion to accept the minutes, Scott seconded. Motion passed.

Communications: Mail was distributed, no special comments.

Committee Reports

Finance: The financial report was received and filed. Many positive comments on the new profit/loss report that didn’t include trip income and therefore showed a more accurate accounting. John will contact board and committee members for budget input by March 1 to get a head start on establishing a budget for the fiscal year starting in May.

Membership: Current active membership is 519 after membership rolls were purged, with more renewals coming in daily. Of the 519, 65 are out of state and 9 junior members. Paper Boomers were mailed to 50 member and 21 commercial addresses. Non-renewals as of early January were 168. Jack had a number of inquiries about the Killington card listed under the Hot Deals button.

Lodge: According to John T’s monthly lodge occupancy report, December was a near record month with 104-bed usage. Expectation is that if the current trend of increased occupancy continues we’ll exceed last year’s numbers. Discussion centered on how we could monitor more closely that all occupants are registered. Allan will be up Presidents’ weekend and plans to organize a XC ski weekend. Neville will do another infra-red scan this weekend to find the most severe heat leaks.

Marketing: Per Tom, the Hot Deals button on the Web site is operational and proves to be very useful to find discounts for our members and also to draw in new members. Mark arranged to have an ad placed on the Syracuse NewTimes back page. Dianne Emmick has new armband holders for purchase. Donna Willis has drafted a new OSC brochure. Dave mentioned Scott’s effort on having a sign on one of the Lab lift towers in exchange for Lab’s free advertisement in the Boomer. The next marketing committee meeting will be at the Fayetteville Library on January 20. Everyone is welcome.

Trips: Leo is investigating a van trip to the lodge for about 20 people and will contact Dave for a weekend when the lodge is available. The Stowe trip has 32 signed up including 2 Finger Lakes club members.

Old Business

New Meeting Site: A few sites were suggested and after discussion it was agreed that the February 3 meeting will be at the DeWitt Library in Shoppingtown Mall. Marian made the reservation for a great meeting room, free of charge, lots of parking.

Upcoming Voting: Because of the voting on three proposals that have been outlined in the Boomer, the January meeting will be mostly a business meeting. Scott suggested that the Absentee Ballot vote will be held first since this will have the least discussion. Garre Krayenhoff, the OSC parliamentarian, will be in charge of the votes on dual membership with Ski Hawks club and the subsequent dues structure change. Since paper voting is not required according to Roberts Rules of Order, voting will be done by show of hands.

Mission Statement: Moved to February meeting.

New Business

Lloyd Howse submitted his resignation from the board due to a work schedule that won’t allow him to attend board meetings. Neville made a motion to accept his resignation, Marian seconded. Motion passed.

A new Nominating Committee for the April election was established. Marian LaPierre agreed to chair the committee with assistance from Charlotte Buskey, Joann Butler, Kay Kotwas, Sandi Patnode, and Bob Wiley. John T. made a motion to approve the committee, Bob D. seconded. All in favor, motion passed.

Dave will announce the marketing plan at the general meeting and Tom made motion to adopt a marketing committee proposal that everyone who brings in a new adult member will get a $5 credit for up to four members per year. There will be a trial period of two years. Neville seconded. All in favor, motion passed.

There being no further business to discuss, Tom moved to adjourn, seconded by Jack. The meeting was adjourned at 8:57 pm.

Respectfully submitted,

Christa Foster

Recording Secretary